MTR Virtual Solutions, LLC

Posts Tagged ‘virtual solutions for small businesses’

The number of options for online records management solutions for small businesses continues to grow.  There is a great user-friendly records management tool that small businesses are sure to benefit from.

Info Dome as an online records management solution

There is now a way to create a database online for the non-technical users.  It’s called Info Dome!  No technical knowledge, or advanced database training is needed.  Just how user-friendly is it?  If a person is able to generate the standard Excel spreadsheet, the person should have no problem working within Info Dome.

A person only has to import existing data information into the system.  The online database tool pulls the information from the spreadsheet and detects the appropriate fields.  From there, the system generates the web forms needed to maintain the records.  Once the information has been uploaded, the data can be shared with multiple users.  The administrator simply has to assign the appropriate user privileges to team members.

Info Dome also has great reporting features.  The reporting capabilities are easy to use.  The user-friendly interface allows the person to create customized reports by simply dragging and dropping the various fields needed.  The application also has embedding capabilities.  The finished records can be directly embedded into a small business website.  The database tool creates the code that can be cut and paste directly into the website.

This is a powerful and user-friendly online records management solution for small businesses.  The rates for the services are based on volume and the number of users.  The Info Dome site offers a free 30-day trial for consumers.

Money and effective business processes go hand in hand.  Many small business owners become lax in how they handle their invoicing.  It’s important for small business owners to ensure that their invoices are delivered on time and with all of the pertinent information.  This post covers what a proper invoice should include.

Here’s a quick checklist for what all invoices should include:

• Service the client is being billed for, the more descriptive the better.
• Payment terms!  No invoice should be issued without payment terms.  If you use accounting software, this portion of your billing can be automated.
• The correct billing information.  What happens if you end up having to collect on the account?  If you do not have the proper billing information, this could complicate the collections process for you.
• The date. All invoices should be dated.  It’s perfectly ok to duplicate invoices using your accounting software, but it’s imperative to create a new date for that invoice.
• Your correct billing information for your business.  It’s important to make sure that the customer knows where to send the payment.
• A reference number.  A customer should be able to follow up with you on an invoice using an invoice or reference number.  Keeping track of the numbers issued is a must.

Many small business owners struggle with invoices.  Other small business owners have grown to the point where keeping up with billing can be cumbersome.  An individual overwhelmed with invoicing should consider adding on a virtual solutions provider or outsourcing the billing process completely to a firm that specializes in small business solutions.